AI tools
UCSD’s Secure Ai Solutions page provides updated information about HIPAA compliant AI tools available to the campus community https://blink.ucsd.edu/technology/ai/
Additional system-wide AI resources are also available through UCOP https://ai.universityofcalifornia.edu/tools-and-resources.html
Data serve as the structural foundation for research findings. Depending on the nature of a research project, data can be as diverse as numbers written in a lab notebook, images produced with an electron microscope, audio recordings of interviews with human subjects, genetically modified cell lines, customized software, artifacts collected from an archaeological dig, or geological samples from the sea floor. Because of this diversity, it is not practical to be prescriptive about how all data should be handled, but certain key questions can be asked about data management in all cases:
- How will the data be collected?
- How should records be kept and stored?
- How, if at all, will data be backed up?
- How long should data be kept?
- Who owns the data?
- When and with whom should data be shared?
The answers to these questions will vary among disciplines and even among research groups and individual researchers. However, in all cases, it seems that a nominal “best practice” would be for each research group to at least be clear about how those questions are answered for their particular circumstance. As a minimum, research records should be sufficient to reconstruct what was done: Both for the purpose of future research and to verify that the work had been done as described in subsequent publications.
In addition, there are three key issues relevant to most, if not all, areas of research. First, for research funded by the National Institutes of Health (NIH) or the National Science Foundation (NSF), research records must be kept for at least 3 years after the final financial report for a funded award. Second, research ownership typically passes from the funder of the research (e.g., a federal agency or a private funder) to the University, not to the research investigators. This isn’t to say that the University typically makes decisions about what can or will be done with research data; however, the University does have legal standing to do so. For all other practical purposes, the rights of ownership largely belong to the head of the research group. Third, federal agencies, particularly the NIH and NSF, have made funding contingent on plans to share research data and products, particularly after publication.
Additional Resources on Data Management
- Blum C (2012): Access to and Retention of Research Data: Rights and Responsibilities. Council on Governmental Relations, Washington, DC.
- Burroughs Welcome Fund – Howard Hughes Medical Institute. Chapter 8. Data management and Laboratory Notebooks. A Practical Guide to Scientific Management for Postdocs and New Faculty. Pp. 143-152.
- Committee on Responsibilities of Authorship in the Biological Sciences (2003): Sharing Publication-Related Data and Materials: Responsibilities of Authorship in the Life Sciences. Board on Life Sciences, Division on Earth and Life Studies, National Research Council of the National Academies, The National Academies Press, Washington, D.C.
- Kanare HM (1985): Writing the Laboratory Notebook, American Chemical Society, Washington, DC.
- Macrina FL (2014): Chapter 10. Scientific Recordkeeping. In (Macrina FL, au): Scientific Integrity, 4th, ASM Press, Washington, DC, pp. 329-359.
- Mays TD, Macrina FL (2014): Chapter 9. Research Data and Intellectual Property. In (Macrina FL, au): Scientific Integrity, 4th, ASM Press, Washington, DC, pp. 287-357.
- NIH (2015): NIH Sharing Policies and Related Guidance on NIH-Funded Research Resources.
- NIH Office of the Director (2008): Guidelines for Scientific Record Keeping in the Intramural Research Program at the NIH.
- NSF (2009): Meaningful Laboratory Records. NSF Office of Inspector General Semiannual Report Congress, March 2009, p. 51.
- Dissemination and Sharing of Research Results.
- Office of Management and Budget: OMB's Records Management Policy.
- Ryan P: Keeping a Lab Notebook: Basic Principles and Best Practices. Office of Intramural Training and Education, National Institutes of Health.
For more information at UCSD, please contact the Office of Research Affairs at (858) 534-9758 and see Access and Management of Research Data and review the
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Recordkeeping
- Kanare HM (1985): Writing the Laboratory Notebook, American Chemical Society, Washington, DC.
- Macrina FL (2014): Chapter 10. Scientific Recordkeeping. In (Macrina FL, au): Scientific Integrity, 4th, ASM Press, Washington, DC, pp. 329-359.
- NIH Office of the Director (2008): Guidelines for Scientific Record Keeping in the Intramural Research Program at the NIH.
- NSF Office of Inspector General (2009): Meaningful Laboratory Records. Semiannual Report Congress, March 2009, p. 51.
- Ryan P (2010): Keeping a Lab Notebook: Basic Principles and Best Practices. Office of Intramural Training and Education, National Institutes of Health.
Sharing and Ownership
- Blum C (2012): Access to and Retention of Research Data: Rights and Responsibilities. Council on Governmental Relations, Washington, DC.
- Committee on Responsibilities of Authorship in the Biological Sciences (2003): Sharing Publication-Related Data and Materials: Responsibilities of Authorship in the Life Sciences. Board on Life Sciences, Division on Earth and Life Studies, National Research Council of the National Academies, The National Academies Press, Washington, D.C.
- Mays TD, Macrina FL (2014): Chapter 9. Research Data and Intellectual Property. In (Macrina FL, au): Scientific Integrity, 4th, ASM Press, Washington, DC, pp. 287-357.
- NIH (2015): NIH Sharing Policies and Related Guidance on NIH-Funded Research Resources.
- Open Data Institute: About the Open Data Institute
- NSF: Dissemination and Sharing of Research Results
- UC Office of the President Policies and Guidance: Research Record Retention and Disposition.